CommunityVote guides your manager, board and independent inspector through each step of an association election, with participation counts that never reveal how anyone voted.
Voting in an election? Voter instructions
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Who uses it
Each person sees the part of the election that is theirs, so the board, the manager, the inspector and the voter are not working from different spreadsheets.
Accountable for the election, and for knowing where it stands.
What you can do
Watch quorum and participation counts as they build, review the launch checklist and keep the board informed.
Does the work of running it, usually alongside everything else.
What you can do
Set up the voter list, ballot and notice schedule, send reminders with delivery status and keep records together.
Keeps custody and counts, independent of the board and manager.
What you can do
Work from a defined inspector workspace for custody, counting, recounts and sign-off. Counting stays with you.
Wants a clear, short path to cast a vote.
What you can do
Open the link your community sent, enter your one-time code and vote on a phone or computer where your documents allow it.
Quorum first
Most association elections stall on participation, not on logistics. CommunityVote puts quorum progress at the top of your dashboard so the board can see where it stands and act in time.
Participation counts update as ballots arrive, so a shortfall shows up while there is still time to remind owners.
Send notices and follow-ups through the system and see delivery status, not just that something was sent.
Quorum needs to know who participated. It does not need to know how anyone voted, and staff views are designed not to show it.
We do not promise a quorum result. Participation depends on your community.
Quorum
62 of 100 needed
Launch checklist
Ballots received by day of voting (sample)
Sample data for illustration: cumulative ballots received over seven days of voting, rising from 4 to 62 against a quorum of 100.
Ballots received: latest 62, highest 62. 7 points from 1 to 7.| Ballots received | |
|---|---|
| 1 | 4 ballots |
| 2 | 12 ballots |
| 3 | 21 ballots |
| 4 | 33 ballots |
| 5 | 44 ballots |
| 6 | 54 ballots |
| 7 | 62 ballots |
How it works
The managed path adds help to the first three steps. It never replaces your inspector or your board.
Import your voter list, choose the election type and configure the ballot. Or ask us to help.
Send notices with delivery tracking and collect candidate nominations.
Open voting by the methods your documents allow and watch participation counts as they arrive.
Your independent inspector counts. Notices, lists and results stay together for your files.
Filled boxes show the steps each group is involved in.
Your team
Your manager and board make the decisions and approve each step.
Managed service (optional)
We help with setup, the notice schedule and process guidance.
Your independent inspector
Holds custody during voting, counts, handles recounts and signs off.
Two ways to run it
Pick the level of support that fits your team. You can add managed help later. Pricing is indicative until final; see the pricing page.
For teams comfortable running their own election.
For teams that want hands-on help.
Running several communities? The management company plan puts them in one workspace.
Who it is for
Release 1 is focused on California HOAs. Other member organizations are welcome to talk to us about their rules and needs.
Owners, units, shared ownership and proxies, with a versioned voter list.
Learn more about HOAs and condominiumsSeveral communities in one workspace, each with its own list and election.
Learn more about Property management companiesBoard and officer elections with a clear list, ballot and record.
Learn more about NonprofitsCommittee and officer votes that are simple to run and easy to document.
Learn more about Schools and clubsCalifornia
A launch checklist, an inspector workspace and a place to keep the records, built around California association elections.
DRAFT, pending counsel review. The California checklist is a working draft and is not legal advice. We do not state that any election is compliant.
A step-by-step list of topics to confirm before an election opens, to be reviewed with your counsel.
A defined role for your independent inspector: custody, counting, recounts and sign-off.
Notices, voter list versions and results kept together, with an audit trail of administrative actions.
Security and secrecy
We describe design intent and its limits. We do not claim anonymity, and we do not claim that any system cannot be breached.
Voter records and ballot records are designed so they do not share a join key.
No staff role is given access to individual ballot choices. Participation shows who voted, never how.
Roles are enforced by the backend and each organization's data is scoped to it.
Administrative actions are recorded, and the entries are designed not to contain ballot choices.
Questions
Ask about managed services, pricing or how a step works. Please do not send ballot choices or voter credentials by email.
No. It is a workflow tool designed to support your process. Compliance depends on your governing documents, how you run the election and your counsel's review.
No. It gives the inspector a defined role and workspace. Counting and certification stay with your inspector.
The product is designed so that staff roles do not have access to individual ballot choices, and participation is shown as counts. Read the security page for what we do not guarantee.
Only where your governing documents and applicable law allow it. Ask your counsel before enabling it.
See the pricing page for how pricing is structured. Figures are indicative until final and are confirmed in writing.
Yes. The demo ballot uses clearly labelled sample data and nothing is stored.
Start in the product, try the sample ballot, or talk to a person.